Information relating to mandate contracts

A data base allows the user to keep all the information relating to the mandates including :

• History of the relationship and of the significant events of the relationship with the customer
  
• Economic background of the customer.
  
• Management of documentation and of tasks to be performed or carried out
  
• Field of activities of the customer
  
• Management of individuals (true beneficiary, co-contracting party, principals, representatives, intermediaries, etc.) and of the connections with entities (foundation, trust company, etc).
  
• Management of individuals indirectly related to the mandate (introducer).
  
• Submission of the mandate to the LML

A complete and unmodifiable history of this information is safeguarded.

Procedures of work and decisions

It is possible to configure the program according to the internal procedures and organization of your company:

• Procedures and criteria for acceptance of mandates.
  
• Circulation of information, in particular of internal messages.
  
• Automatic procedure for sending messages or warnings when anomalies are detected by the system.
  
• Configuration of actions to be carried out by the system during automatic procedures (For example: the detection by the system of an unusual amount or of a politician can lead to the automatic suspension of the mandate, the sending of a message to the compliance officer and/or to persons designated for this purpose, etc).
  
• Management of the documents essential to the preliminary acceptance of the mandate and to its later management. Management of preliminary tasks to be carried out when accepting the mandate and later during its execution. Hierarchical management of the status of the mandate (active, suspended, terminated).
  
• Management of possible decisions according to the status of a mandate.
  
• Hierarchical management of the decision makers according to the status of the mandate.

Control and compliance functions

In this part, it is possible to define parameters and control procedures:

• Criteria, periodicity and procedures of revaluation of the mandate
  
• Limits of amount or volume for detection of unusual operations.
  
• Detection of unusual transactions or groups of such transactions.
  
• Procedure to check the absence of essential or compulsory documents (copy of passport, letters of reference, certificate of residence, etc)
  
• Assessment/determination of the risk either as weighted average risk or as absolute risk. These figures are determined by taking account of all the following elements:
  
  • risks related to all countries involved in the mandate
  • risks related to individuals involved directly in the mandate
  • risks related to the presence of male of female politicians
  • risks related to the entities related to the mandate etc.
    
• The system includes centralized management of individuals.This file includes much specific information concerning the identity, contacts, residence, nationality and risks, as well as a management of scanned documents (passport copies, signatures, references, etc).
  
• Integrated audit trail to easily control all the creations, updates, deletions, inquiries and prints carried out by the users, as well as the reconstitution and the checking of the sequences of events having led to a result.